One channel that is frequently neglected in this discussion is the mobile workforce – which for many organisations, is the customer frontline. Here, mobile technology can help support sales and service staff as well as customer-facing executives to gain access to real-time account, product, inventory and service level information that can be used to be more responsive to the needs of customers in addition to making better business decisions.

With mobile technology at their disposal, nearly every person in the workforce becomes a powerful customer touch point, ready to deliver the personalised and timely service today’s digital customer expects.

Shifting from paper at the office desk to digital mobile processes can empower organisations to save money, become more efficient, and respond faster to company needs. For example, Useful & Beautiful worked with a home appliance company to end its paper trail and improve customer service through an enterprise mobility strategy.

Faster response, smarter decisions

This home appliance company now uses mobile technology to manage technicians and customer service requests. For example, if a washing machine is broken, a technician is dispatched to the customer’s home. On arrival, he’ll already have some information about the fault and the customer on his mobile device, thanks to an app that gives him mobile access to the core ERP system.

While he’s there, he has the ability to check if the spares he needs to fix the faulty appliance are in stock, where he can order them in real-time. Before he leaves, he’ll be able to tell the customer when he’ll be back to complete the repair. If there’s no mobile Internet connectivity onsite at the customer - an increasingly rare circumstance - the app will store the data offline until there is a connection available.

Meanwhile, senior managers can track service incidents in real-time on a dashboard, allowing them to make smart decisions in response to trends and performance indicators. For example, if they see that many of the same spares are being ordered for a particular model, they’ll know that there is a pattern developing and can therefore order in extra spares, ahead of time, to cater for the demand.

As this example shows, integrating mobile apps with ERP systems can close a customer service loop for companies with mobile service and sales staff. But where should one begin? From the outset, it’s important to understand that there’s certainly more to success than simply tweaking a back-office system to work on a smartphone.

Creating a mobile strategy for an Omni-channel world within an enterprise

Here are some of the important elements to bear in mind if mobilising a core business processes:

User experience

This will, to a large extent, determine the success or failure of a mobile strategy.  It’s important that employees find enterprise apps simple and enjoyable to engage with, otherwise user adoption may be poor and the expected productivity gains could fail to materialize. Bear in mind that employees have been using consumer mobile apps for years and have the preconception that apps should be easy to use.

That means apps should be intuitive, responsive, and attractive. Aim to make them as simple, fast and seamless as Google Maps or WhatsApp - if this isn’t possible, educate users about why this is the case. For example, one might need them to go through a VPN to securely access sensitive data, which may slow down response times.

Form and function

Since the mobile device does not have a big screen, keyboard, mouse or as much storage space and processing power as PCs, there may be a need to streamline functionality on a mobile app. For example, a mobile device might be great for checking inventory or sending an invoice, but less so for creating a quote for a complex order or doing some heavy-duty data mining. And if the customer facing team need to show customers sales presentations, a tablet might be a better choice than a mobile phone with its small screen.

Connectivity

Mobile connectivity is getting faster and more reliable all the time, but one cannot yet count on having a high quality connection everywhere. Thus, mobile apps should allow for local storage and processing so that workers can get on with their jobs even when they don’t have Internet access.

Different workers and processes have different needs

The requirements of a factory foreman using a ruggedised tablet on the production line will be different from a sales manager who might need to access business intelligence, email and sensitive customer data on the road. Bear in mind the different connectivity, security and functionality needs of different categories of workers.

Bringing your own device (BYOD)

Think about which mobile operating systems the enterprise will support, given that Android and Apple's iOS dominate the enterprise market. Will workers be allowed to bring their own devices to work or will they use corporate devices? How will data ownership, app development and technical support be developed if the enterprise opts for a BYOD policy?

The service employees provide to customers in the real-world is every bit as important as their experience with the call centre, website or mobile apps. Whether it’s a rep in a store using a tablet to show a customer the features of a new TV or a technician in a B2B environment managing service requests on a smartphone, mobile technology can deliver efficiency gains and better customer service. It is however imperative not to neglect the frontline of customer service and sales in omni-channel strategies.

For more information, visit www.usefulandbeautiful.co.za.